Notice relating to the Personal Data (Privacy) Ordinance
Collection of Personal Data
From time to time and for the purpose of carrying on the School's businesses and operations, including the provision of services and facilities to you, you may be requested to supply data that may directly or indirectly identify you or other person(s) as an individual ("Personal Data") such as, but not limited to, the following:
Supply of Personal Data to the School is non-obligatory, but failure to do so may result in the School being unable to process your application(s) or to provide facilities and services to you.
Occasionally, you may need to provide Personal Data about other individuals to the School (e.g. spouse or children or guests). In that event, to comply with the Ordinance, you are required to have first obtained the authorisation of such individuals before using, disclosing and transferring their Personal Data, including giving consent on their behalf to the School’s possible use, disclosure and transfer of their Personal Data, for the purposes you would want to achieve from the School. If necessary, the School may require you to provide to the School any supporting documents which may be necessary to prove such authorisation. You should also advise them that the School can be contacted for further information.
Use of Personal Data
Your Personal Data may be used for the following purposes:
We may from time to time also use aggregate non-identifying information about our customers to better design and improve our facilities and services that we offer. This information will not identify any individual in particular.
The School intends to use your Personal Data for direct marketing carried out by the School, the Club or a Club Entity (or by an agent on behalf of the School, the Club or a Club Entity). The intended kinds of Personal Data to be used and the intended classes of marketing subjects are specified below. However, we may not so use or provide your Personal Data unless we have received your consent.
For the above direct marketing use, the School intends to:
You can always opt-out free-of-charge by contacting The Hong Kong Jockey Club’s Data Privacy Compliance Officer if you no longer wish any of your Personal Data to be used in any of the described direct marketing purposes.
Disclosure of Personal Data
Personal Data supplied to the School and/or the Club will be kept confidential. However, the School and the Club may, where such disclosure is necessary to satisfy the purpose, or a directly related purpose, for which the Personal Data was collected, provide such Personal Data to the following parties:
The School and/or the Club may also disclose your Personal Data to third parties: (i) when required by law, by court order or in response to a search warrant or other legally valid inquiry; or (ii) pursuant to the School and/or the Club’s good faith belief that disclosure is required by law or otherwise necessary to the establishment of legal claims or defences, to obtain legal advice, to exercise and defend the School and/or the Club’s legal rights or to protect the life, body or property of any individual. This also applies when the School and/or the Club has reason to believe that disclosing the Personal Data is necessary to identify, contact or bring legal action against someone who may be causing interference with the School and/or the Club’s rights or properties, whether intentionally or otherwise, or when anyone else could be harmed by activities causing such interference.
The School and/or the Club may also transfer any information it holds about you as an asset in connection with a merger or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of the School and/or the Club or as part of a corporate reorganisation or other change in corporate control.
The Personal Data that the School and/or the Club collects or obtains may be transferred to jurisdictions that offer lesser protection of personal data than that provided in your jurisdiction. By submitting Personal Data to the School and/or the Club or using any of the School and/or the Club’s services and facilities, you understand and consent to such transfer.
Links to Third Party Websites
By using the School's and/or the Club’s websites ("Websites") and mobile apps, you agree that the School and/or the Club can store and access cookies, IP addresses and use other methods in order to collect website usage data and improve your on-line experience.
Cookies are small files that are placed on your computer by websites that you visit or certain emails you open. They are widely used in order to make websites function properly, as well as to provide business and marketing information to the website owners.
Unless there is a specific legal requirement for us to keep the data, we will take all reasonably practicable steps to erase your Personal Data that is no longer required for the purposes for which the data was originally collected.
Commitment to Data Security
The School is committed to protecting the security of your personal information. We use a variety of physical, technological and organisational measures to help protect your Personal Data from unauthorised or accidental access, processing, erasure or other use.
Access to and Correction of Personal Data
You are entitled to request access to Personal Data held by the School about you and to correct such data. In accordance with the terms of the Ordinance, we may charge a reasonable fee for the processing of such data access requests.
You may direct your request in writing to:
Data Privacy Compliance Officer of the Hong Kong Jockey Club
Jockey Club Headquarters
1 Sports Road
Happy Valley, Hong Kong