TRAVEL & ACCOMMODATION

Airfares

1. In addition to meeting the cost of shipping horses and their grooms (x2 per horse) to Hong Kong and return to country of origin and their accommodation. The HKJC will provide and will send return business class air tickets on a carrier designated by the HKJC for the connections of each overseas invited horse as follows :-
   
   

   Registered Owner - 2 tickets Trainer - 1 ticket Jockey - 1 ticket

   
   

2. Only the above are eligible for travel concessions, and specifically:

   1. In the event a jockey is already riding in Hong Kong his/her concession may not be re-allocated.
   2. In the event any connection fulfils more than one role (eg. owner/trainer) only one or two (including spouse / partner) concession(s) is/are granted and any additional concessions may not be reallocated.
   3. In the event any connection has an interest in more than one runner, or a jockey is to ride more than one overseas runner only one or two (including spouse/partner) concession(s) is/are granted and any additional concessions may not be reallocated.

Hotel Accommodation

1. Hotel accommodation will be provided at the officially appointed Audemars Piguet Queen Elizabeth II Cup Hotel - Conrad International - as follows :-
   
   

   (1) Owner - One room for 5 nights (2) Trainer - One room for 7 nights (3) Jockey - One room for 7 nights

   
   
2. Owners, Trainers or Jockeys wishing to be accommodated for a longer period than the number of nights listed above will cover any additional nights and associated expenses.
3. Owners, Trainers or Jockeys wishing to be accommodated closer to the racecourse may be accommodated by special request under the same terms at the Royal Park Hotel, Sha Tin. No financial allowance will be provided for connections who choose to stay in hotels other than the officially appointed hotels.

Horse Shipment

1. The HKJC will arrange and meet the costs of return transport by road from home stable to departure airport, and return air transport for each invited horse, its accompanying groom and the head groom /assistant trainer of the stable concerned. The HKJC and its transport agents will not be liable for any death of or injury to any invited horses during transportation to and from Hong Kong, or while in Hong Kong.
2. Shipping times
   
   
   
   
   
3. Horses travelling together will need to share pallets on the basis of two horses for each pallet. Costs during the period spent in quarantine on return to home country will be for the owner's account.
4. The HKJC's Audemars Piguet QE II Cup shipping agents are as follows :-
   
   

   (1) Australia/New Zealand/Japan New Zealand Bloodstock pty Limited 1/140 Argyle St Camden NSW 2570 Tel: 02 4655 8812 Fax: 02 4655 8872 Email: nzb@ispdr.net.au (2) Europe British Bloodstock Agency Plc Queensberry House High Street, Newmarket Suffolk CB8 9BD, UK Tel: (1638) 665 021 Fax: (1638) 660 283 Email: kevin.needham@bba.co.uk (3) North America / Singapore Instone Air Services Suite 207, 150 East Ninth Street, Durango Colorado 81301,USA Tel: (970) 382 0002 Fax: (970) 382 0099 Email: calderman@instoneusa.com (4) United Arab Emirates Curragh Bloodstock Agency Ltd Crossways, 23 The Avenue Newmarket, Suffolk CB8 9AA UK Tel: (1638) 662 620 Fax: (1638) 661 658 Email: sue@curraghbloodstock.co.uk

   
   
5. It is strongly recommended to ship horses at least seven days before the date of the race to allow recovery from any travel related problems and for clearance from their systems of any prohibited substances required to be administered for treatment purpose. Therapeutic medications may be detected in samples taken from horses for much longer than a week.
6. All horses must travel with their official identification papers/passport which must be available for inspection and collection by the veterinary authorities upon their arrival at the quarantine stables in Hong Kong. The documents will be returned prior to the horses departure from Hong Kong.

Head Grooms & Grooms

1. Travel
   Head grooms and grooms will travel with their horses at the HKJC's expense.
2. Accommodation
   Head grooms and grooms will be accommodated at the Royal Park Hotel in Sha Tin at the HKJC's expense. A daily subsistence allowance will also be provided on respective hotel accounts for grooms at the Royal Park Hotel for meals, beverage, laundry and communication. These allowances are non-accumulatable. Any costs incurred over and above the daily allowance will be for the individual's own account. Transport will be provided to and from the stables.

Insurance

1. Horses
   The HKJC will not be responsible for horse insurance. Connections should therefore make their own insurance arrangements.
2. Trainers, Jockeys & Stable Personnel
   Visiting trainers, jockeys, head grooms/assistant trainers and grooms will be covered by the HKJC's Group Personal Accident Insurance and Group Medical Insurance only for bodily injury resulting from work related activities during their stay in Hong Kong. Horse connections are strongly recommended to arrange their own insurance to cover travel and non work related injury and illness .